Rules
CONSTITUTION OF THE
JAPANESE ASSOCIATION FOR DENTAL RESEARCH
Chapter 1 Name
Article 1
This organization is named: Japanese Association for Dental Research (JADR), a division of the International Association for Dental Research (IADR), and is referred to hereafter as the Association.

Chapter 2 Objectives and Activities

Article 2
The Association has been established to promote researches in all aspects of oral and related sciences, to encourage developments of improved methods for prevention and treatment of oral and dental diseases, and to facilitate IADR activities, with the ultimate goal of contributing to the human welfare in all over the world.

Article 3
To realize the above objectives, the Association shall be engaged in the following activities:

  1. Organizing scientific meetings
  2. Issuing printed matters including newsletters and others
  3. Promoting international research activities and information exchange with the IADR and related research institutions and academic societies in and out of Japan.
  4. Other appropriate activities to achieve the above objectives.
Chapter 3 Membership
Article 4
Eligibility of members shall be as follows:
  1. Individual membership. Any individual who wishes to participate in realizing the objectives of the JADR.
  2. Student membership. Students including graduate student who are studying in a recognized academic institution in Japan and wishes to participate in the Association. However, such eligibilityis limited to the designated meeting.
  3. Supporting membership. Any individual or group who/which appreciate the objectives of the Association and wishes to support its activities, when approved by the Board of Directors.
  4. Honorary membership. Any individual who meets the qualification stipulated separately, and is recognized to have made a significant contribution to the Association. Recommendation for this membership by the Board of Directors shall be approved by the Council and the Annual Business Meeting (ABM) of members.
  5. Life membership. Any individual who meets the qualification stipulated separately, and is recognized to have made a significant contribution to the Association. Recommendation for this membership by the Board of Directors shall be approved by the Council and the ABM.
  6. Provisional membership. Any individual who is not enrolled in the Association but wishes to participate in or make presentation in a scientific meeting. However, such eligibility is limited to the designated meeting.
Article 5
Any individual who wishes to become a member of the Association shall submit a fixed application form with application fees for IADR and JADR and 0mitt to IADR office. All IADR members who live in Japan shall be registered with the Association.

Article 6
Any member who wishes to withdraw from the Association shall submit a withdrawal form to the office.

Article 7
Membership may be terminated for any of the following reasons:
  1. Withdrawal
  2. Death or disappearance
  3. Expulsion
Article 8
The President is entitled to expel a member from the Association on approval of the Board of Directors if the member falls under either of the following circumstances:
  1. For non-payment of dues despite proper notification issued by the office.
  2. For non-compliance with the Association's Constitution, or for dishonorable conduct that is contrary to the spirit of the Association.
Article 9
Dues already paid to this Association shall not be refunded regardless of the reasons.

Chapter 4 Assets and Management
Article 10
The assets of this Association consist of:
  1. Dues
  2. Incomes gained through Association activities
  3. Donations
  4. Other incomes
Article 11
Expenditures necessary for the Association's activities shall be paid from the above assets.

Article 12
The Association's business schedule and budget necessary to execute its activities shall be examined and decided annually by the Board of Directors and be approved by the Council and the ABM.

Article 13
The settlements of accounts of the Association shall be examined by the auditor and decided annually by the Board of Directors and be approved by the Council and the ABM.

Article 14
The academic year of the Association shall start from January 1 and end on December 31. Notwithstanding this, the fiscal year shall start from October 1 and end on September 30.

Chapter 5 Officials of the Association
Article 15
The Officials of the Association shall consist of:
President (1 person)
President-elect (1)
Immediate Past President (1)
Treasurer (1)
Directors (about 7)
Councilors (about 30)
Auditors (2)
Article 16
The method of selecting President-elect, Executive Director, Treasurer and other Directors, Councilors and Auditors shall follow the rules stipulated separately.

Article 17
  1. The President shall represent and supervise the whole business of the Association.
  2. The President-elect shall support the President. In case the President is unable to execute his/her duties, the President-elect shall take the chair.
  3. The President-elect shall supervise all the works of the Association: dealing with general affairs to maintain activities of the ABM, the Board of Directors, and the Council; supervising accounting; and preparing, managing, and recording all meetings of the Association.
Article 18
  1. Directors shall form the Board of Directors, examine matters essential to administer the Association, and engage in related business on behalf of the Association.
  2. The Treasurer shall supervise accounting business of the Association.
  3. The Treasurer shall also prepare annual accounting report which, after inspection by the Auditors, is submitted to the Board of Directors, the Council, and the ABM.
Article 19
Councilors shall form the Council to make decisions on important matters concerning administration of the Association.

Article 20
  1. The Auditors shall inspect conditions of assets of the Association and also audit the accounts.
  2. The Auditors shall submit an audit report to the Council and the ABM.
Article 21
  1. Tenure of office of the President and President-elect shall be two years.
  2. Tenure of office of the Treasurer and Director shall be two years. Such an individual may hold office for a second term.
  3. Tenure of office of the President-elect shall be two year just before Presidency. The President-elect may hold an additional post during the same period when he or she will be in a position of Treasurer or Director.
  4. Tenure of office of the Councilor omit one L shall be two years. Such an individual may remain in office longer.
  5. Tenure of the office of the Auditor shall be two years. Such an individual may remain in office longer.
Article 22
  1. Normally, the meeting of the Board of Directors shall be held at least four times in one year.
  2. The meeting of the Board of Directors shall be held by the President, who will preside over the meeting. This meeting is valid when more than two-thirds of all the directors attend. Submission of a letter of attorney shall be counted as attendance. A decision of the board shall be valid by two-thirds majority of the attending members. The Board of Directors shall comprise President, President-elect, Treasurer, immediate past president, and Directors.
  3. If the President agrees, any JADR member who is an official or a committee member of the IADR, and also the Chairperson of the next academic meeting may attend the meeting and represent their opinion.
Article 23
  1. The Council shall examine the matters committed by the President.
  2. The Council is called by the President who presides over the meeting. Its decision shall be valid when more than half of the councilors attend the meeting. Resolutions shall be decided by simple majority, counting in those who submitted a letter of attorney beforehand.
Chapter 6 Annual Business Meeting(ABM) and Academic Meeting
Article 24
  1. The ABM shall be held once a year. The President shall call and preside over it.
  2. Matters stipulated below shall be reported to this annual meeting and shall obtain its approval.
    1. Business Plans
    2. Accounting report
    3. Amendments to the Constitution and other rules
    4. Election of officials
    5. Affairs regarded as necessary by the Board of Directors or the Council.
    3. Resolutions of this meeting shall be decided by simple majority.
Article 25
  1. Academic meeting shall be held once a year in principle.
  2. The Chairman for the academic meeting shall be appointed by the President based on the approval of the Board of Directors.
  3. The Chairman for the academic meeting shall supervise and manage the meeting on behalf of the President of the Association.
Chapter 7 Committees
Article 26
  1. If necessary, committees can be established under the approval of the Board of Directors.
  2. Committee members shall be appointed by the President. In any committee, at least one Director of the Association shall be involved as a member.
  3. The Committee shall submit reports to the Board of Directors to inform its activities.
Chapter 8 Amendments
Article 27
This Constitution shall not be amended without the approval of the Board of Directors, the Council, and the ABM.

Chapter 9 Others
Article 28
The office of the Association shall be established in Academic Square CO., LTD

Article 29
Annual dues shall be as follows.
  1. Active member fee: 50US$ shall be paid to the IADR office.
  2. Student member fee: 10US$ shall be paid to the IADR office.
  3. Associate member fee: 20,000yen (1 share) shall be paid to the JADR office.
  4. Honorary member, Life member: no payment of annual dues
Article 30
Active members and Associate members shall pay their annual dues by March 31 every year.

Article 31
This Constitution shall be effective from January 1, 1997.

Bylaws
Honorary Membership
Any member who meets either of the following conditions shall be registered as an Honorary Member stipulated in the section 3 of the Article 4, and shall generally be older than 65 years.
  1. Former president of the Association
  2. Those who made significant contributions to the development of the Association
Life Membership
Those members who no longer work on a full-time basis for remuneration, and meets either of the following conditions shall be registered as a Life Member.
  1. Any member of the Association in good standing for at least 25 years.
  2. Those who made significant contribution to the development of the Association.
Selection of Officers
The officers prescribed in the Article 16 shall be selected following the procedures below.
  1. President-elect shall be elected by votes of Active members. The election result shall be valid when approved by the ABM.
  2. President-elect shall appoint Treasurer and Directors, who all are to work during his/her presidential term. This appointment shall be supported by recommendation of the Board of Directors and approval by the Council and ABM.
  3. Councilors shall be selected by either or both of the method below:
    * Recommendation by presidents of dental colleges and schools of dentistry in universities (1 person from each) by request of the Board of Directors.
    * Recommendation by the Board of Directors (several persons)
    When approved by the Board of Directors, those selected are commissioned to work as Councilors by the President.
  4. Auditors shall be nominated by the Board of Directors, approved by the Council, and then be commissioned to take the position by the President.
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